Softonic

Job Application Template Generator

Build your job application form

Choose the header details and the sections to include, then print a ready-to-use blank application form for candidates to fill in by hand.

Create a blank form for candidates to complete after printing. Keep candidate details out of the header fields.

Step 1 / 3
Header details

All three lines are optional. Leave them empty to print a reusable generic form.

Next

Create a blank job application form you can print and hand to candidates in minutes. Add your company name, job title and location if you want them on the form, tick the sections that fit your hiring process, and optionally include an equal opportunity statement. The generator assembles a clean write-in form with lines for contact details, education, employment history, skills and references. Printing uses your browser print dialog. In the step-by-step view, header details and section choices appear in the page address and are sent to the server when you continue.

How to make a job application form

  1. 1

    Set the header details

    Type your company name, the job title and the work location. All three lines are optional, so you can also print a reusable generic form.

  2. 2

    Pick the sections

    Choose from applicant information, education, employment history, skills, references, additional information and an acknowledgement block. Add the equal opportunity paragraph if you want one.

  3. 3

    Print or copy the form

    Generate the form, check the preview, then print it directly or copy a plain-text version into your own document.

What a well-rounded paper application form covers

Paper application forms still earn their place at the front desk of cafés, warehouses, clinics and small offices. A candidate fills one in while they wait, and the manager gets a consistent, comparable sheet for every applicant instead of a mix of resumes. This generator prints seven optional building blocks:

Section What candidates fill in
Applicant information Name, phone, email, address and the date they can start work
Education Up to two schools with years attended and the diploma or degree earned
Employment history Up to three employers with dates, duties, reason for leaving and a contact permission box
Skills and certifications Four write-in lines for trade cards, licences and software skills
References Two contacts with name, relationship and phone number
Additional information Anything else the candidate wants the employer to know
Acknowledgement and signature A short accuracy certification plus signature and date lines

The header is yours to control. Enter a company name, job title and location and they print above the first section; leave all three empty and the same sheet works as a generic form for any opening.

If you tick the equal opportunity option, the form adds a short paragraph stating that all qualified applicants receive consideration without regard to protected characteristics. Wording about race, religion, sex, disability and veteran status reflects common practice in the United States, so adapt it before you print if you hire under different rules.

A few practical tips keep the form useful and safe. Keep every question related to the job: questions about salary history are restricted in a growing list of jurisdictions, and this generator deliberately leaves pay fields out. Print single-sided so notes fit on the back. Ask for the date the candidate can start rather than their current notice period, which keeps the sheet reusable across openings. And remember that the acknowledgement line is not legal advice: if your industry requires specific disclosures, attach them separately.

The form is assembled from your choices on the page, and printing uses your browser print dialog. In the step-by-step view, the header text, section selections and equal opportunity option travel in the page address and reach the server when you continue. Do not enter candidate details in the header fields. Candidates complete the blank form after you print it.

Frequently Asked Questions

The form is a plain administrative template, but employment rules differ by country and state. Review each section against your local requirements, adapt or remove anything that does not apply, and have compliance-sensitive wording checked locally where needed.

Candidates complete the blank form after printing, so you do not enter their answers here. In the step-by-step view, your header text, selected sections and equal opportunity option appear in the page address and are sent to the server when you continue. Keep personal candidate details out of the header fields.

Generate the form, click Print, and choose the “Save as PDF” destination in your browser print dialog. You get the same clean layout without a physical printer.

Most small employers keep applicant information, employment history, references and the signature block, then add education and skills when the role needs credentials or trade certifications. Every section can be switched off independently.

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