Excel to PDF Converter
Upload an XLSX, pick the sheets you want in the PDF, choose page size and orientation, and download a tidy PDF ready to attach to an email or drop into a shared drive. The converter honours Excel’s print area, page breaks and print titles, so what you get is close to what the file would print from Excel itself — without needing Excel installed.
How to convert Excel to PDF
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1
Upload the workbook
Any XLSX (or legacy XLS) up to about 30 MB.
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2
Pick sheets to include
Export one tab, several tabs, or the whole workbook. Selected sheets appear as consecutive sections in the PDF.
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3
Set the page layout
Page size (A4, Letter, A3, Legal), orientation (portrait or landscape), scaling (fit to width, fit to one page, custom %).
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4
Download the PDF
Your file is generated in seconds. Toggle "draw gridlines" and "include header row on every page" before downloading if needed.
Scaling options
Excel-to-PDF conversions almost always hinge on scaling. The converter offers three modes:
| Mode | Behaviour | Best for |
|---|---|---|
| No scaling (100%) | One-to-one mapping. Wide sheets break horizontally across pages. | Small, already-formatted sheets |
| Fit to width | Scales horizontally so no columns are cut off; rows still paginate naturally. | Reports with many columns |
| Fit to one page | Scales the whole sheet to fit on a single page, however small. | Dashboards, summary tables |
| Custom % | Scale to a specific percentage, e.g. 75%. | Fine-tuning without trial and error |
Fit-to-width is usually the right choice for multi-row reports. Fit-to-one-page is tempting but often produces 6pt text that nobody can read.
Paper size reference
| Size | Dimensions (mm) | Use in |
|---|---|---|
| A4 | 210 × 297 | Most of the world |
| Letter | 216 × 279 | US, Canada, Mexico |
| Legal | 216 × 356 | US legal documents |
| A3 | 297 × 420 | Large tables, posters |
| A5 | 148 × 210 | Booklets, handouts |
| Tabloid | 279 × 432 | US engineering drawings |
Things that port over
- Cell values, number formats, bold/italic, cell colours and fill patterns.
- Borders (solid, dashed, thickness variants) and cell alignment.
- Merged cells, frozen panes (first row/column repeated on each page).
- Images embedded in sheets.
- Excel page setup: print area, print titles (rows/columns to repeat), custom headers and footers.
Things that might not
- Live PivotTables are rendered as their current state (the underlying source is not used).
- Charts are rendered as PNG snapshots at roughly the resolution of the target page.
- Conditional formatting is evaluated at export time and frozen into the output.
- Macros, form controls and interactive slicers do not survive — PDF is a static format.
Headers, footers and page numbers
The Excel-set header/footer text (&P, &N, &D, &F) is honoured, so a footer reading “Page &P of &N” becomes “Page 1 of 5” in the PDF. If your workbook does not define them, the converter can add a default footer with file name, sheet and page number.
Frequently Asked Questions
The default no-scaling mode breaks wide sheets horizontally. Switch to “fit to width” or “custom %” at 80–90% — that usually brings everything onto one set of pages without shrinking the text too much.
Yes. Set a print area in Excel first (Page Layout → Print Area → Set Print Area). The converter honours that range. Alternatively, delete or hide the columns/rows you do not want before uploading.
Charts are rendered server-side to match their on-screen appearance in Excel. Some very custom chart styles — combo charts with secondary axes, waterfall charts with custom formatting — may differ slightly.
Not directly from this converter. Export the PDF first, then use a separate PDF protect tool to add a password. Two-step process, but it keeps each tool focused on one job.
No. The file is processed in-memory, the PDF is delivered, and both are discarded. Nothing is kept on disk.
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