Softonic

Timesheet Template Maker

Weekly timesheet template maker

Set up a blank printable weekly timesheet: header lines, your choice of day rows, and empty columns to fill in by hand. No hours are calculated.

Step 1 / 3

Who is the sheet for?

Build a blank weekly timesheet you can print and fill in by hand. Add a company line, an employee name line and a week-starting line, choose how many day rows you need, and get an empty Date, In, Out, Break and Total grid plus a weekly total row and optional signature lines. Nothing is calculated: the cells stay empty on purpose so the sheet works like any printed paper form.

How to make your timesheet

  1. 1

    Fill in the header lines

    Type the company, employee name and week starting values, or leave them blank to write them in by hand after printing.

  2. 2

    Set up the grid

    Choose 5 to 14 day rows, add an optional pay rate line, and decide whether employee and approval signature lines should appear.

  3. 3

    Print or copy the sheet

    Open the print dialog for a landscape-friendly page, or copy the table as tab-separated text into a spreadsheet.

A blank template, not a calculator

This maker prints an empty form. Every cell under In, Out, Break and Total stays blank so a person can write on the paper, exactly like a pad of pre-printed timesheets from a stationery shop. The tool performs no hour math and does not calculate pay. The copied output contains only the table, without header details or signatures. Save a printed copy or paste the table into your own document if you need to keep it.

Each column has a settled meaning on paper forms:

Date In Out Break Total
The calendar day that row covers, one row per worked day The clock time work started that day The clock time work ended that day Break time to record according to your workplace rules Hours worked that day, with breaks treated according to the applicable rules

The Weekly total row at the bottom is also left empty: whoever approves the sheet adds the daily figures up, or pastes the copied table into a spreadsheet and sums it there. If you later need the arithmetic done for you, an hours calculator can turn the same In, Out and Break notes into totals.

A few habits keep a paper week readable at review time:

  • Use one row per worked day and leave rest days blank instead of writing zeroes through them.
  • Note breaks separately rather than netting them out silently, so the person reviewing the sheet can see how the total was reached.
  • Follow the retention period that applies to your workplace; payment alone does not determine when records can be discarded.
  • Record rules differ by country, state and industry, so adapt the sheet to the record-keeping rules that apply where you work. This page is general guidance, not legal advice.

Frequently Asked Questions

Because this is a template. The tool draws the frame, header lines and empty columns so you can print it and fill it in by hand during the week. It deliberately does no calculations and leaves every Total cell blank.

Between 5 and 14 rows. Five suits a standard work week, seven covers every day of a week, and longer choices fit biweekly or irregular schedules where a single sheet must hold more days.

The sheet is assembled in your browser, but in the step-by-step view your setup entries are included in the page address and sent to the server when you navigate. They may also remain in browser history and server logs. Leave personal or confidential details blank and write them in after printing if you do not want them in the address.

Not automatically. Employers in different places must keep different details for different periods, so check the rules that apply to your workplace before relying on any single form. This tool gives you a clean blank layout and no legal advice.

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