Softonic

Checklist Maker

Design a blank checklist

Add a title, optional column captions and 2 to 30 numbered rows with an empty checkbox square, then print the sheet or copy it as plain text.

Create a blank template to fill in by hand after printing.

Step 1 / 3

Optional caption line above the rows, separated by slashes.

Next

Design a blank printable checklist in your browser. Set the title, add optional column captions such as Task / Done / Notes, choose between 2 and 30 rows and decide whether the lines are numbered. Every row prints with an empty checkbox square ready for a pen. When the layout looks right, print the sheet directly or copy the whole checklist as plain text into notes, emails or documents.

How to make a checklist

  1. 1

    Set the title and captions

    Give the sheet a clear title and, if you want one, a caption line such as Task / Done / Notes above the rows.

  2. 2

    Choose rows and numbering

    Pick between 2 and 30 rows and switch the row numbers on or off.

  3. 3

    Print or copy the result

    Check the preview, then print the sheet or copy the full layout as plain text.

What makes a checklist work

A checklist turns a repeated task into a fixed sequence of short, checkable actions. Each row carries one action and an empty checkbox square, so progress stays visible at a glance and nothing depends on memory. A printed sheet also survives dusty garages, wet warehouses and busy kitchens far better than a phone screen, and anyone can pick it up and start ticking without an account or an app.

Good uses for a blank checklist

Situation What the checklist prevents Typical rows
Moving house Forgotten meter readings, deposits and address changes 15 to 25
New employee onboarding Missed accounts, equipment and first-week introductions 10 to 20
Warehouse safety walk Skipped fire exits, spill kits and blocked walkways 8 to 15
Event setup Missing chairs, signage, cables and backup plans 12 to 30
Weekly grocery run Repeat trips for forgotten basics 10 to 20
Travel packing Left-behind chargers, documents and medication 12 to 18

The right length depends on the job. A sheet with 2 to 5 rows suits a short daily routine such as closing up a workshop; onboarding and event setup usually need 15 to 30 rows. If a list grows past about 30 lines, split it into stages and print one page per stage instead of shrinking the text to fit.

Practical tips

  • Write verb-first items: Book the lift, Label the boxes, Test the smoke alarm. A bare noun such as Lift leaves you guessing what to do.
  • Keep one action per line. Clean and defrost the fridge becomes two rows, so neither half gets skipped.
  • Put the checkbox square in the same position on every line so the eye can scan straight down the column while marking.
  • Fit the sheet on one page and print single-sided so it can be pinned up and ticked without turning anything over.
  • Make the notes space wide when answers matter: readings, temperatures, times or signatures.
  • Review the list after each use. Strike the steps that never catch a problem and add the step you nearly forgot.

Frequently Asked Questions

Between 2 and 30. The tool starts at ten rows, which suits a weekly routine, while bigger jobs such as moving house usually need 15 to 25 rows on a single page.

They form an optional heading line above the rows. Separate them with slashes, for example Item / Done / Notes, and the captions sit above the writing line, the checkbox square and the notes space.

Yes. The Copy button places the title, the caption line, every row with its [ ] placeholder and your footer note on the clipboard as plain text that any editor accepts.

The sheet is generated in your browser, but the step-by-step view puts the title, captions, row count, numbering choice and footer note in the page address. These settings are sent to the server when you open the next step or reload the page, and may appear in browser history. Avoid including sensitive information in these fields. No account is needed.

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